Welcome to the virtual treasury

Welcome to the workings of our chaplaincy treasury

In these pages, I will try to explain what being a treasurer in this chaplaincy involves

Firstly, you have to understand that there are two types of treasurer

There is a 'local' treasurer at each worship centre; remember, we have seven worship centres, but only six local treasurers because Albir/Alfas del Pi and El Campello 'share' one - this is what they do

Individual worship centre treasurers are responsible for

Collection and accounting for offertory, donation and fund-raising monies each week

Banking all cash received, less expenses (see below) at least monthly in the appropriate bank account notified to them

Preparation of summary journal entries for submission to the journals officer as early as possible after month end (a suitable ‘mini-journal’ giving the information need is available to aid this on request from the chaplaincy treasurer)

Local disbursement of expenses incurred by the church, or requesting disbursement of expenses by the chaplaincy treasurer if that is appropriate - such local disbursements should not exceed 60 euros for any one item unless agreed, before disbursement by the standing committee, or in emergency, by verbal agreement with the chaplaincy treasurer

his does not include rents which are paid locally, and have prior agreement to do so

Maintaining sufficient documentary evidence (eg invoices, receipts etc) to justify expenses paid - these are to be held locally by each treasurer in conjunction with other financial records

Reporting on the individual church finances to their local committee or management group as required

Then there is the chaplaincy treasurer who acts as 'the treasurer' and liaises with the Diocesan Finance officer - that would be me, and this is what I do

The chaplaincy treasurer is responsible for

Ensuring that the Chaplaincy operates within the financial constraints of Spanish Law

Receiving all monies due to the chaplaincy via the relevant bank accounts

Disbursing all monies due to others by the chaplaincy via the relevant bank accounts

Maintaining adequate records to enable a full audit trail as necessary, and to allow and prepare for the preparation of full and accurate accounts, suitable for audit

Ensuring that accounts are produced at due date, audited as correct, presented to chaplaincy council for approval, and making these available to members of the chaplaincy at the annual chaplaincy meeting

Submission of the audited accounts, and the Diocesan summary of accounts, to the Diocesan finance office

Preparing such financial reports as may be required by council, or deemed to be informative to council, in order that appropriate financial management actions on behalf of the chaplaincy can be implemented and maintained in a timely way

Advising and guiding the standing committee and chaplaincy council on any fiscal matter of immediate and/or long-term relevance to the adequate management and operational functioning of the chaplaincy

Liaising with the Spanish fiscal authorities, the Diocesan operations manager and finance officer as may be required

Administers the Gift Aid programme for the chaplaincy, on behalf of the Diocesan Finance Officer

If you have any questions for me, please contact me by e-mail here

Any donation would be of enormous help to us and would be very much appreciated

Dennis Johnson